Assistant to Chief Medical Officer
Executive Office

The AHT is seeking for a highly motivated Assistant to Chief Medical Officer (CMO), with excellent interpersonal and communication skills, who will provide high-level support for CMO including document preparation, operational support, heavy calendar management and successful coordination of business meetings. The person in this role will serve as liaison between the CMO and other departments within the organization to support the daily operational needs of AHT.

Shift/Hours of Work: Full Time

Main Job Duties and Responsibilities:

** Manage and maintain CMO`s schedules, plan appointments
** Schedule and prepare meetings and video conferences
** Take minutes of meetings and dictations, ensure follow ups
** Draft emails and edit documents
** Assist in the preparation of regularly scheduled reports
** Produce and distribute correspondence memos, letters, and forms
** Maintain electronic database and printouts
** Maintain and update contact lists
** Ensure operation of equipment by completing preventive maintenance requirements
** Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
** Make travel and accommodation arrangements
** Book conference calls, rooms, taxis, couriers, hotels etc.
** Answer and distribute incoming/outgoing phone calls, with necessary politeness and speed, to keep the Company image; receive message to be transferred if CMO is absent or/and unreachable by phone; transfer received message to CMO on time
** Develop and maintain a filing system
** Contribute to team effort by accomplishing related results as needed
** Perform other job-related duties as assigned by CMO

Qualifications:
Education and experience:

** Bachelor`s Degree
** One to three years` of office administrative experience, reporting to a high-level manager

Demonstrated Skills and Abilities:

** Excellent command of English
** Excellent command of the MS Suite (Word, Excel, PowerPoint)
** Teamwork
** Detail-orientation
** Effective communication skills
** Analytical skills
** Ability to work under pressure
** Time management skills
** Ability to collect and analyze the information
** Ability to work under minimum level of supervision
** Ability to schedule and plan his/her work.

We would like to thank all candidates in advance for their interest and only those candidates selected for interview will be contacted.

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